Option #2: Share managed calendars with the booking user directly 1 Open Google Calendar. Select your booking user from the list or click Assign users at the top to search for your booking user and assign the Super Admin role.Īccording to Google, after assigning the super administrator role to a user, it may take up to 2 weeks for those permissions to take effect. Hover next to Super Admin > Select Assign Admin.Ĥ. In the menu on the left, select Account > Admin roles.ģ. This will allow it to edit all resources and user calendars in your Google account instead of requiring each to grant permissions explicitly.
Give your booking user "Super Admin" privileges in G Suite. Option #1: Give the booking user super admin privilegesįYI: You do not have to give your booking user super admin privileges to use Robin, however it will make managing permissions much easier. Watch the video tutorial below or follow the step-by-step instructions listed below for both options.
OPTION #2: Share your calendar resources with the booking user. OPTION #1: (Recommended) Give your booking user Super Admin privileges. There are two ways you can provide the booking user with the correct permissions:
#Just calendar how to#
How to set up permissions for the booking user If Robin is unable to edit the organizer's event for some reason, it will fall back to updating the room calendar's version. room displays, web, mobile apps) the booking user will be the organizer on your behalf and these permissions are given by default. This mean's Alice's calendar will always reflect her actual availability for co-workers. You can imagine a similar scenario for clearing everyone's schedules when a meeting is canceled due to no-shows.įor events booked through Robin (i.e. Robin adjusts her calendar event to end at the current time, which then updates everyone's (including the conference room's) schedule.īy adjusting the organizer's event instead of just the room's copy, everyone invited will also get the update. She presses "End Meeting" on the room display on her way out of the room. By some miracle, it ends 30 minutes early. Here's an average use case: Alice schedules a 60 minute meeting on her calendar and invites the conference room.
#Just calendar update#
How Robin manages calendarsįor most events, Robin will try to update the event organizer's calendar when meetings end early, extend, etc. This has a few nice benefits over just updating the room resource's version. We strongly recommend not sharing these credentials internally. Once the booking user is connected to Robin, no users will (or should) ever need to sign into the booking account. Robin uses an OAuth flow for connecting to the account, which generates an app token limited to calendar permissions and is unaware of any other permissions the connected account might have. In this case, your new "employee" is a room. a few extra permissions.Ī quick analogy: If you hired a new employee you would be able to see their calendar and invite them to meetings, but you wouldn't be able to change their schedule unless they gave you permission to edit their calendar directly (or you have it via admin powers). To enable these features with any event booked on your domain's calendars (including employees), you will need to give your booking account (i.e.
This can include issues booking from the plugin or room display (unable to check-in, end, extend meetings), which use separate user permissions.īy default, only events booked through Robin will be able to auto-extend and end early. FYI: This guide commonly helps clear up permissions-related issues with Google calendar.
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